Vendor Application and Registration
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It will be the sole responsibility of each vendor to maintain and keep their company's information on the district's e-bidding site current. In the event of a contact person's name, address or phone change, it will be necessary for the vendor to edit their company's information.
Irving ISD Uses the Following Procurement Methods
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Construction Procurement
Per Texas Government Code 2269.
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Contract for Certain Professional Services
Per Texas Government Code 2254. Purchases for products and services that are on existing district awarded contracts and agreements do not require these processes.
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Formal Quotes
Used to obtain written price quotes for Non-Federal Fund purchases estimated to cost between $10,000 and $49,999 including single purchases or in the aggregate for a 12 month period and single price quotes for Federal Funds purchases under $10,000.
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Informal Quote
Used to obtain a single price quote for Non-Federal Fund purchases under $10,000 and a single price quote for Federal Fund purchases under $10,000.
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Method of Compliance (MOC)
An internal term used by the Irving ISD Purchasing Department to describe the legal purchasing method. The Purchasing Department requires the "Method of Compliance" and contract number on all quotes received from vendors.
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Request for Co-op Contract Quote
Used to obtain price quotes for purchases as determined to be the best value for the district. The district participates in several cooperatives such as EPCNT and more.
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Sealed Bids, RFPs
Required for new purchases over $50,000 (requires Procurement Plan, Specifications, Scope of Services, Advertising, Evaluation, Possible Board Award).
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Sealed Proposals
Used for most services and other purchases that require an evaluation when factors such as vendor qualifications, methodology, quality of service and other non-monetary factors are considered, in addition to cost, to determine the best value.
Contract Signature Authorization
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Only the following administrators from Irving ISD are authorized to sign contracts or obligate funds for purchases on behalf of the district:
Magda Herndandez - Superintendent of Schools
Dr. Juan Carlos Martinez - Deputy Superintendent
Ahna Gomez - Chief of Schools
Dr. Andre Smith - Chief of Administrative Services
Fernando Natividad - Chief Financial Officer
Alvin McQuarters - Chief of Technology & Innovation
Jeanine Porter - Chief of Marketing, Communications and Strategic Initiatives
Dorian Galindo - Chief of Staff
Jerome Pilgrim - Director of Purchasing (Purchase Orders)
No other district employee is authorized to sign contracts or obligate funds on the district's behalf. Any contract, purchase order or other document signed by anyone not listed above will not be considered binding and legal in any manner. Campuses and other departments are not separate legal entities and therefore not able to enter contractual arrangements separate from the district as a whole.
Notification of Criminal History
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Texas Education Code, Section 44.034 requires that a person or business entity that enters into a contract with a school district must give advance notice if that person or an owner or operator of the business has been convicted of a felony. Contracts may be terminated for failure to give notice or if conduct is misrepresented. A certification page is included in all requests for bids and proposals but if a vendor is doing business by Purchase Orders, a notification form is still required for such convictions.
Conflict of Interest
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Effective May 25, 2007, Section 176.006, Local Government Code requires that persons or agents who enter or seek to enter into a contract with a local government entity shall file a completed conflict of interest questionnaire (Form CIQ), if they have an employment or other business relationship with an officer or family member of an officer of the entity or have given the officer or family member gifts in excess of $250 aggregated over a twelve-month period. Failure to disclose this information is a Class C misdemeanor. This requirement will be addressed in all request for bids or proposals but vendors doing business with the district by purchase order must also complete this form.
Form CIQ - Conflict of Interest Form (Texas Local Government Code Section 176)
Minority/Women-owned Business Enterprise (MWBE)
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If you are a Minority/Women-owned Business Enterprise (MWBE), you may apply for certification at the North Central Texas Regional Certification Agency (NCTRCA) website.
Need a Non-Certified Attestation Form?
Non-Certified Minority/Women Business Enterprise Attestation
